WARRICK COUNTY COMMISSIONERS

COMMISSIONERS MEETING ROOM

107 W. Locust Street

Boonville, Indiana

April 16, 2003

4:00 P. M.

The Warrick County Commissioners met in regular session with all members present. Also in attendance was Warrick County Auditor, Richard Kixmiller; County Administrator, Roger Emmons; County Sheriff, Marvin Heilman; County Engineer, Steve Sherwood; County Highway Vern Bulcher; Landfill, Alan Ahrens and County Attorney, Charles Martin.

President Carl Conner called the meeting to order.

Auditor Richard Kixmiller recorded the minutes.

APPROVAL OF MINUTES March 12, 2003, Regular/APC Session; March 19, Regular Session; March 27, Regular Session; March 31, Executive Session and April 3, 2003, Payroll Session.

Carl Conner: First item on the agenda is approval of Minutes for March 12^th, 2003; March 19^th, 2003; March 27^th, 2003; March 31^st, 2003 and April 3^rd, 2003. What is the will of the Board? Would you like to take each of them individually or would you like to take them in the aggregate?

Don Williams: I would just as soon take them in the aggregate myself, Mr. President.

MOTION: Don Williams made the motion to approve the Minutes for March 12, March 19, March 27, March 31 and April 3^rd.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

TABLED ITEMS:

Appointments: Redevelopment Commission:

Carl Conner: We have tabled for some time the appointment of the Board of Commissioners appointee to the Redevelopment Commission. Is there any discussion from the Board in regards to this issue? Hearing no discussion, I would like to make a recommendation that we appoint Gina Berridge who was recently appointed the new Warrick County Assistant School Superintendent to that vacant position.

MOTION: Carl Conner made the motion to appoint Gina Berridge to the Redevelopment Commission.

SECOND: Don Williams

VOTE: 3 Ayes 0 Nays

Carl Conner: Roger would you send her a letter notifying her that she has been appointed to the REDAC Board.

Don Williams: We also need to make an oath out which needs to be administered which any one of the Commissioners can do.

Carl Conner: I will call the Economic Development office and make arrangements to do some type of orientation with her.

RFQ’s - Storm Sewer System:

Carl Conner: Is there any discussion in regards to that issue?

Don Williams: Mr. President, at our last meeting we tabled this because we wanted clarification from all three of the consultants. That being Clark Dees, Commonwealth and BLA. I believe we have clarification in from Clark Dees and also the Commonwealth but not BLA so I would like to continue this until our next meeting if that is okay with the two of you because I would like to have input from all three.

MOTION: Don Williams made the motion to continue until our next meeting.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Traffic Signal Maintenance - Open Quotes:

Roger Emmons: We sent our to four different companies, they were due by 3:00 PM today. We received back sealed quotes from Mounts Electric, Inc. and Hummel Electric, Inc. If you would like I will go ahead and open those. Basically these are for regular maintenance of the four traffic signals that we have responsibility on in the County. Just looking at all the categories straight down the line that we asked for quotes on, it appears that Mounts has the overall low quote. For example the emergency response maintenance on actual solid state installation, Hummel was $80.00 per intersection per month, Mounts has listed $68.00 per intersection per month. Let’s go to the next one, conflict monitor, has to do with scheduled maintenance, these are items listed under routine maintenance, Hummel for a conflict monitor has $100.00 per intersection, Mounts list $84.00. For signal lamps $300.00 per intersection for Hummel, $280 for Mounts. Cabinet and intersection $185 for Hummel, $168 for Mounts. Then there is non-routine maintenance section that lists several categories A through L. Hummel lists for their foremen straight time $55.50 per hour. Mounts is $48.50, Electrician Hummel is $53.50 per hours Mounts is $46.30. Electrician overtime, $76.45 for Hummel and $63.30 per hour for Mounts.

Carl Conner: Roger is that for a twelve month contract?

Roger Emmons: We have listed for a two year period. Just going down through, it looks like overall, looks like only two or three different categories where Hummel was lower and then it was just a matter of a few dollars.

Carl Conner: And am I correct that Mounts has been the vendor previously?

Roger Emmons: Yes. I think Steve and Vern could probably comment. We have always gotten excellent service from that company. Only recently, have any other electric companies in Evansville actually got into the business. I contacted Vincennes, INDOT’s Vincennes district office, they use Mounts for their contracts as well. So they are well qualified.

Carl Conner: Any comments or questions from the Board in regards to the quotes?

MOTION: Carl Conner made the motion to approve the contract with Mounts Electric for a two year period based upon the approval of the contract by Mr. Martin, the attorney. I think we probably need a legal review but if he doesn’t find a problem then we would go ahead and sign that contract.

SECOND: Don Williams

VOTE: 3 Ayes 0 Nays

Roger Emmons: I will work with Charlie on that with the quotes and the specifications were based upon the current contract and I can work with Charlie and we can put that together for your signature. This was just to actually approve the quote and we will bring that contract to you. Since you are approving it today, Charlie, they could sign that outside the meetings if they are approved. If it meets your approval.

Charles Martin: Yes.

ITEMS FOR DISCUSSION:

Peggy Smith - Amending Building Ordinance and Code:

Peggy Smith: I am Peggy Smith of the Building Commission and as you recall last month, I proposed to increase areas in our permit fee. Now in a continuing effort to streamline our department and bring our building ordinance up to date and clarify some areas in it, I have taken a draft of a template that was provided by the Department of Fire and Building Services of Indianapolis. This is a guidelines that they provide to counties in establishing an ordinance. What I have done is, I have taken it and compared it to our existing ordinance and then we have had revisions that different people have recommended and Charlie Martin, the County Attorney and I have two or three meetings on this, and what I have to present tonight is really a rough draft. What I have done this afternoon is, the regular typing on this is what was provided by the state, then the italics type is word taken from our current ordinance that I have inserting in the proper areas and then the bold type is new wording to both the template and the ordinance. So when you look at this, you can see what they are recommending, and then the areas where we have something that may be unique to our area that needs to be inserted and then areas of new wording. I also made everyone a copy of our existing ordinances and their amendments. The last time our original ordinance was done was in 1991. Then there were amendments in 1992, 1994 and 1995. I hand wrote so you gentlemen would have it easier to compare the areas that they changed on the amendments on the first copy. So when you look at 1991-3, with my handwritten notes on it you will see all the amendments to that ordinance and that is what is in effect today. I will pass these out. These changes I am presenting tonight in the rough draft form, are from, we have had discussions with the insurance agent that represents the County, I have discussed different items with Hendricks County about the licensing and listing of contractors, I have talked to Vanderburgh County and this is a composite of all these discussions. The main areas of discussion is Section 8. Number one I put a definition of what a General Contractor was because there wasn’t a definition of that in the guidelines and then on page five you will see that we have in there a section about before construction prices exceed $2500 or if they are more than 120 square feet, and if there is mechanicals that exceed $750, these are the things that we have been using as a guideline since 1985 when the ordinance was first created. So these are some things I feel like need to stay in there but they are unique to our County. Also, in italics you will see the new fees that were approved and effective of April 7^th on pages six and seven. Then on page eight, is the new section on contractor listing. I took a composite of two different things and came up with this application form and what information we might need. This is where I talked with Randy McNeely and Charlie and I have had quite a few discussions but that is something that you gentlemen will have to make a final decision on as to how you want that or even if you want that in there and if you want to change any of the requirements. These are just suggestions. Then on page eleven there are suggestions as far as monetary penalties. Mr. Martin and I talked today about whether or not we are covered, if there is a statute that tells us what we can charge for penalties.

Charles Martin: We can go to a maximum of $2500 per violation. The only one that conflicts with that is the final one of $5000 that was proposed.

Don Williams: If that figure doesn’t comply it needs to be changed to comply.

Peggy Smith: This is just a continuation of an attempt to try to make our department more efficient and more up to date and to be competitive with other building departments in the rest of the state. I guess I would like to ask the Commissioners to consider taking this under advisement and maybe opening it up to the public to see if there is any public input on these issues and setting it again for May, because after you gentlemen approve it, then it still has to go to the Department of Fire and Building Services in Indianapolis and they have to approve it before it can be published and enforced.

Carl Conner: Are there any questions or comments from the Board? I do have one questions. I noticed as we went through this process there has been some discussion on a number of issues to be included or excluded. One of those issues was the erosion, has that been excluded from this and are we going to deal with the erosion policy as a separate issue?

Charles Martin: I have recommended that we deal with it as a separate issue.

Carl Conner: So it is not included? In regards to that, I assume that has not been developed yet for our review?

Peggy Smith: No.

Carl Conner: The reason I was asking was I thought maybe by chance, we could handle the erosion. I assume that is a separate ordinance or proposed separate ordinance.

Charles Martin: I think if we want to get into that, it would be a full separate ordinance.

Carl Conner: I was just thinking maybe we could handle that along with this one at the next regular scheduled meeting of May 2, but if you don’t have that done yet, then that is fine.

Peggy Smith: I don’t really feel like I have done very much research on it that I would feel comfortable doing that.

Carl Conner: Do you think you would have at least a draft you could bring to us at the May 21^st meeting for the purposes of giving us an opportunity if the Board would be in agreement to taking that under advisement and bringing that back at the June meeting for some type of vote and I would assume also we would have to have, or the attorney would recommend that we have a public meeting in June also to take any input from the public regarding that issue?

Charles Martin: Yes, I think that would be appropriate.

Peggy Smith: I will try to Carl.

Carl Conner: Hearing no comments from the Board, I would make a suggestion that we to follow up on Peggy’s suggestion that we take the revisions under advisement until our May 21^st Commissioner meeting. Also as a part of that motion, I would request that the County Commissioners office publish a public hearing for 4:00 P.M. on that day for purposes of having a public hearing relative to the amendments to the present ordinance.

MOTION: Carl Conner made the motion to follow up on Peggy’s suggestion that we take the revisions under advisement until our May 21^st Commissioner meeting and have the County Commissioners office publish a public hearing for 4:00 P.M. on that day for purposes of having a public hearing relative to the amendments to the present ordinance.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Carl Conner: Thank you Peggy.

4-H Fair - Equipment Lease:

Roger Emmons: Carl, this goes back a number of years and just real quick. From the Warrick County 4-H Center Board, ‘the Warrick County 4-H Center request to lease various pieces of equipment for the sum of $1.00, a token fee. The equipment is to be used at the Warrick County 4-H Center in conjunction with the 4-H Fair. Only Warrick County Highway and Landfill employees are to operate the equipment. Warrick county is to be responsible for maintenance and repair to equipment and insurance of employees. Warrick County 4-H center is to be responsible for other liabilities. This agreement is for the calendar year 2003.’ I believe in the past, the employees do that on a voluntary basis. I don’t believe it is any type of overtime situation. We have done it for a number of years just to help them out one time during the year for their annual fair. They do also, even though it is County property, they cooperated with us in letting us store equipment up there in their sheds and buildings during the construction off season.

Carl Conner: Charlie, have you had an opportunity to review that lease or is it not necessary to have a legal review.

Charlie Martin: He read it?

Roger Emmons: I read it, that is it.

Charles Martin: I see no problem with that.

Carl Conner: Any questions or comments from the Board in regards to the proposed 4-H Fair lease? Hearing none, what is the will of the Board?

MOTION: Don Williams made the motion to approve the 4-H Fair request of equipment lease.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Carl Conner: Thank you Roger, you will also cover the next issue Tower Clock?

Tower Clock Company:

Roger Emmons: Yes. We for several years now, have also approved an annual preventative maintenance agreement for the Courthouse clock with the Tower Clock Company. It is just a one page agreement, it has to do with re-packing motors and checking, clean, oil and adjust. Check all dial gears, dial shafts and universal joints for excessive wear, synchronize clock hands, synchronize time to strike and adjust bell hammer. That is for $350.00 and the Warrick County Community Foundation pays for this, so it does not cost the County. We have done it because, several years ago, the clock was completely overhauled and refurbished. It still looks brand new and this helps keep it in very good running order.

Carl Conner: Any comments or questions from the Board? Hearing none, what is the will of the Board?

MOTION: Don Williams made the motion to approve the annual preventative maintenance agreement with Tower Clock Company.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

DEPARTMENTAL REPORTS:

County Auditor: Payroll Claims:

Carl Conner: The Auditor has one issue on the agenda and that is, I assume the payroll voucher in the amount of $315,411.26. Any comments or questions from the Board relative to the payroll voucher?

MOTION: Phil Baxter made the motion to approve the $315,411.26.

SECOND: Don Williams

VOTE: 3 Ayes 0 Nays

County Administrator

Roger Emmons: I don’t have anything listed on the agenda but these items came up late. The first item I have, has to do with the signing of Power of Attorney to myself as County Administrator regarding dealings with the County Farm Service. Under Farm Service Agency. I copies Charlie on the United States Department of Agriculture form for Power of Attorney. He has approved that. This basically is to sign the documents that gets the Countys annual payments for what are defined as County Farm. It is land that they look at as being capable of producing a yield of a crop. We are not doing that but it is in a program that involves erosion control and we get paid. There’s a couple of them, one is out of the County Highway Department the 80 acres out there. And the other one is out here West of town, the Industrial Park. 80 acres out there gets us $873.00 and West of town gets $244.00 but if we don’t take care of the farms we don’t get the payments. I am just asking to be allowed to do that. To just reduce one additional headache you don’t have to deal with. I have talked to the local farmers that have told me that our local farm service and agency makes sure that the yield acreage, the base acreage always provides for the highest payment to the County. That they look out for the local farmers.

Carl Conner: Any comments or questions from the Board? I have one question, Roger. Do those revenues go into the General Fund or do they go into the commissioners?

Roger Emmons: I believe they go into the General fund.

MOTION: Phil Baxter made the motion to assign Roger Power of Attorney to administrate the dealings with the County farm documents.

SECOND: Don Williams

VOTE: 3 Ayes 0 Nays

Roger Emmons: Next item has to do with required annual appraisals that are for insurance purposes and it has to do with wording that is in the current lease agreements that the County has with building corporations. One is with the Judicial Center Corporation, and the other is with the jail building corporation. Annually those are supposed to be appraised by Indiana certified general appraiser. It has not been done and our local agent pointed this out to me. Last time it was done was in 1998 and Bartlett &Associates, Inc. did this one last time. I am just asking that you approve them to update those appraisals.

Carl Conner: Any comments or questions from the Board?

MOTION: Don Williams made the motion to go forward with the proposals that are required by contract.

Carl Conner: We have a motion on the floor that we approve the request to have the appraisals done by Bartlett & Associates for purposes of responding to requirements in the lease contracts.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Roger Emmons: The next item has to do with an old recorder that the Sheriff Department used. The School Corporation, through Guy Gentry had requested that they be allowed to have this donated to them. If it pleased the Board, you do have the authority to declare that as surplus with no appreciable value. It has been taken out of service at the Sheriff Department and then you could donate that to the Warrick County School Corporation. They are wanting to use it I believe to log their radios communications.

Carl Conner: Mr. Heilman, did you have any comments?

Don Williams: Do you no longer have use for the recorder, sir?

Marvin Heilman: Sheriffs office does not.

MOTION: Don Williams made the motion to declare the Sheriff recorder as surplus and that it be donated to the School Corporation.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Roger Emmons: Next item has to do with the Indiana State Department of Healths request for the County to rent them some office space within the County Courthouse to establish a district bio-terrorism office. The State would pay the County rent fees. We do have some space now that the reassessment people are finished. Of course you would have to approve it and approve any lease agreement that might be submitted.

Carl Conner: Roger, what is the period of the lease that they are proposing and what are they proposing to pay us on a monthly basis?

Roger Emmons: I think it is a two year lease, I think it was $5000 per year. I must have left it in the office. I e-mailed you about all those different amounts, here it is, they budgeted not to exceed $5000 for office furniture. That does become property of the State. Not to exceed $2500 for telephone and data installation cost. And would be looking at around $10.00 per square foot in rent cost for the two year period. Also would require three parking spaces either at no cost or to be including in the rent cost and 24/7 access. Said they might also wish to put in a local perimeter security system which would be paid out of the phone/data figure, the $2500. They have not submitted any formal agreement with these figures.

Don Williams: That is all at their expense, no cost tot he County, other than providing the space?

Roger Emmons: Right.

Carl Conner: Are they waiting for us to respond before they submit a formal lease?

Roger Emmons: Yes, they want to know basically that you sanction it a public meeting, so that you have given your approval, it is on record and then they will proceed from there.

Carl Conner: I would think that lease would need to be legally reviewed Charlie.

Charles Martin: I would be glad to do that.

Carl Conner: That is my opinion, I guess I am asking for your input.

Charles Martin: I think it should be.

Carl Conner: My question would be, do we need to have a motion and a vote for purposes of just stating to you that we are in agreement to a lease, look at a lease, and that we are not being asked to approve a lease tonight since we do not have a lease to review.

Roger Emmons: I think that your consensus would be sufficient for that and I can notify Mr. White of the Indiana State Department of Health that we do have the consensus and we can proceed from there.

Carl Conner: I would support them sending us a lease for our review and Charlies’ review.

Don Williams: So would I.

Phil Baxter: Yes.

Carl Conner: You can go ahead and contact him Roger.

Roger Emmons: Next item I have down here that Marvin will discuss, charging for police photographs. Marvin, you are up.

Marvin Heilman: Sheriff Heilman. It just came to my attention, that in the past we have had a policy that I don’t necessarily agree with and I would like to implement a new one. I am not sure if this is a matter that the Board needs to approve or not. So I have brought it to your attention through Mr. Martins office at least. In the past we have allowed insurance companies and private investigators, possibly private individuals, I am not sure, to come to our office and check out or sign out negatives for accident photos or criminal case photos on some occasions. I feel like that is inappropriate because they may be lost or could be destroyed or intentionally altered in some way and I feel like that is an inappropriate way to handle business. What I am asking to do and would like to implement a fee for each print of the photograph pertaining to an accident or a criminal case that we have investigated and make these available for these individuals to purchase if they so choose to do so. This would generate some money which I am asking to be retained by the Sheriffs office into the report copy special fund, 306-000. I don’t know what that would generate a year but I suspect it would be several hundreds of dollars and that is money we can use for cameras and film and things of that nature. So I am not sure it is a matter for the Board to even discuss. I brought it to Mr. Martins attention to make sure, it seemed to be appropriate. I do know that State Police had basically the same policy of charging for prints and photographs for years. Not saying that makes it right, but that is what they have always done and I think it is an opportunity for the Sheriffs office to generate some additional money and ask that you consider that and approve that tonight.

Carl Conner: I read that policy that you included and my question is, are you just going to basically adopt that policy and change the name?

Marvin Heilman: To some degree.

Carl Conner: I agree with you, we should be charging for that service if we are presently not charging for it.

Marvin Heilman: It is an opportunity to generate money and again, my concern is that we could lose the negatives which may ultimately be evidence. May be very important to us in a prosecution later and to give those out to individuals, I just don’t believe that is appropriate to continue with the old policy.

Carl Conner: Based upon conversations I have had with the State Board of Accounts in regard to a similar situation, all you have to do is just request that those monies be put back in there. And they have to be put back in there and not put in the General Fund.

Marvin Heilman: So it is okay?

Carl Conner: Yes, based upon what the State Board of Accounts have told me.

Charles Martin: Yes, that can be done. The Sheriffs office will need to account for those funds and keep its records on those funds and the State Board of Accounts will probably, when they review your records out there, will check that again.

Marvin Heilman: Is there anything else I need to implement that policy?

Carl Conner: Not that I am aware of. Unless somebody else has something.

Don Williams: I think we have an ordinance in place already for those type fees. As far as it going into that particular line item, I don’t think the Commissioners actually say that, I think the Council will probably have ot say that is okay. That is my thought. I don’t have any problem with it.

Carl Conner: I wouldn’t think the Council would have a say to it since State Board of Accounts fully agree that if that is the way you want it to be handled, that is the way it is to be handled.

Don Williams: Will you Sheriff be re-producing the photographs yourself and then selling them to the insurances and so forth?

Marvin Heilman: We will. Certainly on major cases, involving fatalities and investigations, we know that typically a prosecutor will need a copy the police will need a copy, insurance companies, private investigators. So often time we need four or five copies. Typically on major cases, I will ask for two to three copies to be made, we use Wal Mart, very cheap processing fee and it is a couple dollars more for that second set. My intentions are to sell them about $3.00 a print. They can pick and choose what they want but that will be a money making venture.

Roger Emmons: Don I think the policy you are talking about, and correct me if I am wrong. I think the ordinance or policy that is in place does not address the type situation here as far as photographs, because you are talking about signing out negatives to get actual photographic copies. What we have in place is just say to copy this written document and not photos. This is a separate type of case.

Don Williams: Will this then require a change in ordinance or?

Charles Martin: We could do that, and that would probably be best if we did.

Carl Conner: So you will have to draft something up based upon what he did. Can we have that done on the next regular Commissioners meeting on the 19^th?

Charles Martin: Yes.

Marvin Heilman: that would be adequate. I don’t think there is a rush, I say there is not, at this time I have discontinued giving people negatives because I don’t believe it is appropriate. So someone could push the issue, I suppose for some specific reason but I think next month would probably be fine.

Carl Conner: We will put it on the agenda for next months meeting and if you don’t mind, you and Charlie work something out. We will read it and pass it, or I assume we will pass it. We will consider it.

Roger Emmons: Next item I have Carl, has to do with a fixed asset form that Sheriff Heilman has submitted and has to do with transferring a 1999 Ford Crown Victoria from the Sheriff Department to the Highway Department. There is a place on the fixed asset form to fill in the date the Board has approved this transfer. Superintendent Bulcher may want to comment on that as to the need of the vehicle. I briefly talked to the Commissioners prior to the meeting and I know they are used for transports as far as employee transports, have them in place as a substitute vehicle in case the foremen vehicle is out of service, things like that.

Carl Conner: Do you have any comment Vern?

Vern Bulcher: We certainly could use another vehicle for transportation when the foremen trucks are in the shop for repair. We have experienced shortages in this area, there doesn’t seem to be an extra vehicle around transportation.

Carl Conner:  I guess my question is are you saying this is going to be used to replace one or are you saying you need this as an additional vehicle?

Vern Bulcher: As an additional.

Carl Conner: Any other questions or comments by the Board?

Marvin Heilman: Mr. President, if I could make a comments? Again, new to County government, I am not sure what the procedure has been to paint these vehicles, will it be repainted so it is not a two tone brown police car?

Carl Conner: To be perfectly honest, I don’t know the answer to that question. What have we done in the past?

Marvin Heilman: Roger has assured me that I knowingly signed that form, because I am driving a 1998 Ford and this is a 1999, but I guess I did. I’m kidding.

Roger Emmons: I know in the past we have been told that the law requires, obviously the light bar has to come off, all emblems, I really think it can probably be left two tone as long as there are no markings or lights on it. I will have to confirm that, but we have in the past also painted those vehicles.

Marvin Heilman: I thought they had been, I know that will be another expense, I guess I want to bring that to the Boards attention. I think it should be painted so someone wouldn’t mistake it for a semi marked police car.

Don Williams: All tan or all brown?

Roger Emmons: We will also have to get a regular M.O. plate, a Municipal Owned plate because the sheriff plates are special.

Carl Conner: Let me make a suggestion. We have a previous County Commissioners automobile setting in a lot that already has the plates on it that is already white, if there is a need at the County Highway Garage, why don’t we just transfer that vehicle out at the County Highway Garage and let them utilize that. Under the understanding if there is any travel by any Commissioner that wants to utilize it in specific situations, you would make that vehicle available and the sheriff take this automobile and just put it up as surplus. It looks like to me that would be cheaper and more economical and more realistic to do than talking about doing all this work and then going to the cost of painting this vehicle white. If we have that vehicle sitting over there because to the best of my knowledge, that vehicle is not being utilized. It is just sitting there.

Don Williams: That was Commissioner Pike’s car basically made it a pool car and I don’t know about either the two of you but I have used it maybe once or twice. I don’t have a problem with doing that. I think it would be more economical.

Carl Conner: I have never used it.

Marvin Heilman: I don’t have a preference either, my concern about the paint would be for the safety of the occupants in the Highway Department personnel.

Don Williams: This one is already painted white.

Carl Conner: This is already white and has the proper tags.

Don Williams: At auction we will get more out of that two tone vehicle.

Marvin Heilman: If there is a method to withdraw that transfer request, I will be glad to do that.

MOTION: Carl Conner made the motion to take the previous County Commissioners automobile that is setting in a lot, not being used, that already has the plates on it, that is already white, transfer it to the County Highway Garage and let them utilize that vehicle, with the understanding that if there is travel needed by any Commissioner that wants to utilize that vehicle in specific situations, you would make that vehicle available to the Commission and the sheriff take this automobile and just put it up as surplus.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Roger Emmons: We have a letter from the Hoosier S.T.A.R.T. Program, which is State of Indiana Deferred Compensation Program. They are wanting to come down for enrollment and educational meetings regarding the deferred compensation program. Again, it is sanctioned by the State of Indiana. We just got this a little bit ago and just wanted to run it by you. Don has replied that he felt like they should be scheduled at the end of the day. Obviously its employees option to listen to the presentation, there are only 36 employees that are taking advantage of this.

Carl Conner: My only comment would be I think that since it is State supported, that we give them the opportunity to come in and talk to employees. And to be quite frank with you, I don’t have a preference in regards to the timing of that scheduling. Phil do you have any comment?

Don Williams: As long as it doesn’t interfere with scheduled work.

Carl Conner: Does that need to be in a form of a motion?

Roger Emmons: I think that with your consensus, I can proceed from here.

Carl Conner: I think you have our consensus.

Roger Emmons: Okay. That is all I have, thank you.

County Attorney: Adopt-A-Highway:

Carl Conner: Charlie, did you have an issue with this Adopt-A-Highway?

Charles Martin: No, not really.

Carl Conner: I guess my question is, have all those issues been worked out relative to that and what is the process? The gentleman had made the suggestion, can we go back to him and tell him that we have a program in place and he can participate or do we go back and tell him we can not do it for specific reasons?

Charles Martin: I would suggest we advise him we have a program in place and let him participate in it.

Don Williams: Do you have a form developed for an application to that program? I think I saw a couple of different options.

Charles Martin: We do, and I the only thing I would be concerned with is we have some sort of waiver of liability.

Carl Conner: So each group or individual would have to sign a waiver?

Charles Martin: Sign a waiver of liability.

Carl Conner: Roger, would you mind getting a hold of him and telling him what we are doing?

Roger Emmons: Basically, I had copies Charlie on the INDOT’s application. There was a number of considerations I felt the Commissioners would want to decide on is to how involved you want to get with this. INDOT has more resources and they have a group representative come to safety training session, who would provide that? The state provides the training, safety literature, safety vest, road work ahead signs and even trash bags on a first come first serve basis. Then do we want to stand the expense of installing customized signs out on the particular section of road that say Newburgh Kiwanis at Vann Road or whatever, organization, do we want to do that? What we want to have in there and INDOT even agrees to remove the groups trash bags and any heavy or hazardous from the adopted portion during regular hours. So there are a number of considerations there that I felt were pretty important. It could be that we start this, it may become a very popular program and it could benefit the County in just getting trash off our right of ways and off the side of the road. Jim Bryan that came before you and wanted to do a section on Vann. I talked to him about all these things that were on the application. He said they would provide their own trash bags, and they would take it away, they weren’t interested in that, they would kind of like to have the section designated by a sign that this is under the Countys Adopt a Road Program by whatever his organization was.

Carl Conner: I read through all that information and it really didn’t look like to me that he was asking for much from the County other than the fact to give him the approval to go ahead and do it.

Roger Emmons: I think you are correct, but, just based on what was done at the previous meeting, I worked with Charlie on getting this application, I saw it was pretty involved and I think maybe, you are right. I am most concerned about the cost if we are going to put up the signs , to the Highway Department and that we have a good hold harmless or waiver of liability whatever Charlie would prepare to go on that application.

Carl Conner: My suggestion would be, and this is just one suggestion, that you develop a hold harmless and standardize that we can use. And we just take it one project at a time. We know what the parameters are that we can function within and if they don’t want us to pick up the trash or provide the bags that is fine. If at some point in time we have a group that wants us to provide bags and pick up, then you could just let us know and we can make a decision of whether or not we want to do that. I really do not have, if these people are really interested in doing something for the County, I really do not have a problem in absorbing the cost for an inexpensive sign to be put up. I have seen some of those signs that probably didn’t cost five bucks to be put up.

Roger Emmons: So could we proceed with developing a policy and procedure in addition to the application which would include the hold harmless?

Charles Martin: As far a is am concerned, Roger, we can. I will be glad to work with you on that.

Don Williams: Can the hold harmless be part of the application at the bottom of it?

Charles Martin: Yes.

Carl Conner: So why don’t you just follow up on that and take care of it.

Roger Emmons: Thank you.

County Engineer

Steve Sherwood: I have a few issue before you tonight. I have two late additions.

Peabody -Requesting support letter for right-of-way acquisition for American Tower property, Seven Hills Road:

Steve Sherwood: Issue number one Peabody request from a letter dated March 25, 2003. They are asking for a letter from Warrick county concerning extra right-of-way from a private parcel of ground owner by American Tower. Briefly, the American Tower organization has requested a letter from Warrick County stating that we are requesting the right-of-way to complete the roadway with the roads specifications previously agreed to. I went out and looked at this frontage, it is about 200 feet of frontage along American Tower. Peabody is currently working Seven Hills Road, the road in question. Since Peabody does not own the property, they are basically from the discussions they have had with American Tower, they would just like a letter from us asking for the right-of-way so we can complete the roads that were previously agreed to. I think that would do it if the Board would empower me to forward such a letter.

Don Williams: If they have to go with the current, the old right-of-way then it has to take a little curve to the right, if I remember correctly. It won’t be quite as wide as the rest of it will be.

MOTION: Don Williams made the motion that the engineer make that request for that right-of-way acquisition from American Tower.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Steve Sherwood: Thank you.

WTH Engineering - Proposed contract for GIS Road Segmentation and Inventory:

Steve Sherwood: Next item I have is a proposed contract from WTH Engineering. This is a contract for $7800 to develop a GIS Road Segmentation and Inventory Database. If you reviewed the contract that should be in your package, they proposed to do all this work from records that we will furnish them within a thirty day time period. This then will complete another segment of the database for your GIS System, where merely you click on a roadway between two intersections and all the data that we are going to specify will pop up. Basically pavement type, width of pavement, when it was last repaired or re-surfaced. Things of that nature with the right-of-way, traffic count and many other data information bits that we want to propose to be on there. Any comments by the Board?

Carl Conner: Hearing none, what is the will of the Board?

Don Williams: I do have one question., who would the fund come from again?

Steve Sherwood: That is what I had, if funding is available, I am not sure which account, if this would be a Highway Department item or if there would be a separate account available elsewhere in the Commissioner budget or any other line item. I have not had that discussion with either the Highway Superintendent or County Administrator to date.

Don Williams: I see that as a real benefit for all maintenance, that particular program.

Steve Sherwood: I think Roger would agree that it could probably be funded out of the road donation account because it is an applicable highway item. We do have some money in there.

Roger Emmons: The Commissioners do have a contractual services line item but it is not going to last forever.

Carl Conner: That is true and I understand that we have about 211 in that road donation fund?

Don Williams: I think we have about 180 that is not committed.

Carl Conner: It is directly related to the highway department. I guess I am of the opinion that it probably needs to come out of some funding mechanism that is in the Highway Departments budget.

Roger Emmons: I think right now, the Highway Donation Fund would be the only place where there are surplus funds right now.

Carl Conner: They do not have a contractual line item?

Roger Emmons: Well, given the funding problems they have run in to, I would have to look to Vern on that. I don’t know what their line items run. What their contractual line item is, in 102. He may not have any appropriated in that this year. I don’t know.

Vern Bulcher: I don’t know off the top of my head. I know we had that line item established in several different funds. Of which some of them have budgeted amounts in, others don’t.

Roger Emmons: This is not, I am not say $7800 is nothing but it is...

Carl Conner: It is $7800.

Steve Sherwood: I don’t know if this could come out of CUM CAP of our bridge budget, if that is applicable funding source for this as well, since that is Highway Department.

Roger Emmons: It could. And there is a contractual services line item in that fund.

Steve Sherwood: $100,000. But again, that is money we are trying to use for our shortfall at the Highway Department as well. But it is another possibility.

Roger Emmons: I would agree it ought to be some fund out at the Highway.

Carl Conner: Any other comments from the Board? Hearing none, I would make a motion.

MOTION: Carl Conner made the motion to approve the request to purchase from WTH Engineering, however, the $7800 is to come out of some funding that comes under the Highway Department and that the determination be left up to the Highway Superintendent which fund he feels would be appropriate.

SECOND: Don Williams

VOTE: 3 Ayes 0 Nays

Bernardin Lochmueller and Associates, Inc., - Lynch Road Project Phase 3 Right-of-Way Appraisals.

Steve Sherwood: Next item I have is we have been submitted a copy earlier of the Lynch Road Phase 3 Right-of-Way appraisals . I have furnished a copy of the summary appraisal and the documents that were submitted to me for the three parcels in question that are in Warrick County for this Phase of the project. I believe Charlie has a comment relative to the review of those documents.

Charles Martin: I reviewed the documents and find them in order. This is pursuant to statue where we have to have these appraisals prior to offering to purchase those properties and we have three separate appraisals on three parcels of real estate. The appraisals having been made by Bartlett and Associates. In regard to these matters this gives us a basis from which to make an offer to purchase. Standard procedure on acquiring right-of-way for highways.

Carl Conner: Is that $395,100?

Charles Martin: Total for the three parcels.

Steve Sherwood: The consultant needs your blessing and I have the original here for your signature should you choose to act on this, this evening.

Carl Conner: Any comments or questions from the Board?

Steve Sherwood: This property if purchased would come out of our EDIT Fund.

MOTION: Don Williams made the motion to approve the appraisals.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Steve Sherwood: I will have a document for your signature at the conclusion of the meeting. Thank you. Two other items I have briefly. One request from Peabody on a late submittal after the agenda. I am not sure it made your attention but I had it brought in the form of a letter for your consideration this evening. Basically they have this area already under a road temporary closure. They are wishing permission to barricade, which I believe they have the power to do so, Charlie correct me if I am wrong. It is in an area that they already have a temporary closure contracted with the Board of Commissioners, that they can barricade and do as they wish.

Charles Martin: They can do that.

Steve Sherwood: They are having trouble with trespassers, they wish to establish a gate, Eby Road, South of Dickeyville. A berm on Eby Road North of Dickeyville and then a berm over near the Crowville Road at Dickeyville.

Steve Sherwood: These are under current temporary closures but they are having problems with vandalism and such. I thought generally that this information should come before the Board, just in case.

Phil Baxter: This will not block any cemetery?

Steve Sherwood: No.

Carl Conner: Are they having a lot of trespassing on four-wheelers?

Steve Sherwood: And vandalism to equipment and Peabody facilities up there.

Don Williams: I talked to ...apparently are going to some of the ... equipment and stealing copper wiring and things like that.

Discussion regarding area.

Steve Sherwood: If you were to drive through there now, you would have to get off what would be under our current right-of-way into their temporary closure at that point. These are all within the limits of their temporary closure. Charlie did you have any additional comments to what I have presented?

Charles Martin: No, I haven’t seen the letter.

Don Williams: Is there going to be a gate across Crowville?

Steve Sherwood: Just the one gate where they are asking for at Eby, South of Dickeyville. Right now the public is not permitted to travel through there but evidently some people are finding their way through there. I know it is signed.

Don Williams: And North of the haul road, on Eby, they are putting a berm across there?

Steve Sherwood: Yes.

Charles Martin: That is part of our highway system in the County?

Steve Sherwood: Under temporary closure by Peabody. We have contracts with them.

Charles Martin: And they will be closed until a certain date?

Steve Sherwood: Yes, temporary is set to come back up at a certain date for the Boards review.

Charles Martin: During that period of time they can barricade that.

Steve Sherwood: I believe that is all they are asking for.

Carl Conner: Any comments or questions by the Board? Hearing none, what is the will of the Board in regards to the request by Peabody?

MOTION: Phil Baxter made the motion to approve Peabody’s request.

SECOND: Carl Conner

VOTE: 3 Ayes 0 Nays

Steve Sherwood: Thank you gentlemen. The last issue I have to come before you tonight was quickly put together today. I have had brief discussions with each of you individually concerning this issue. This came about with a re-use of material by Alcoa in association with Asphalt Materials, Inc. and Mulzer Crushed Stone. Approximately 20,000 tons of brick will be crushed starting next week coming out of the Alcoa facility down on the river. In order ot make this product of use and not use it in a landfill situation, it will have to be taken to Mulzer Crush Stone who has the necessary permits to crush it. Then it will be coated with three and four percent bituminous product, essentially an A-150 which is an asphalt emulsion to coat the crushed aggregate. This will in effect become a cold mix asphalt and they will attempt to market this locally predominately with Warrick County, for $13.00 a ton. That will be hauled from Mulzers’ site. They are wanting to know if we are interested in this material and have specified a few uses. Basically where we are building a road base, that this could be used for as an economical alternative.

Don Williams: We are paying $9.00 a ton for rock, right?

Steve Sherwood: Basically that will be correct.

Don Williams: I guess I need to know if this makes it that much better of a roadway, I am assuming that it does, especially in the area of dust control.

Steve Sherwood: The cost alternative in the brief little comparison I included in there, nominally we would put down eight inches of crushed stone for an aggregate base and then an asphalt surface on top of it. For the cost comparison, I have used a four inch asphalt base on top of eight inches of crushed stone. To use this cold mix, I will call it a full depth cold mix and approximately nine inches thick would be a comparative average of one verses the other. The nine inch range is comparable with the distress roads we did in 1981, 1982. That was 33 miles of distress roads done in that time period for two million dollar interest free loan through INDOT which we paid back when we initially started the wheel and surtax. Some of the roads I have described in that 33 miles would be St. Johns Road, some which did mine through, Old Rockport, portions of Epworth Road, so on and so forth. The records will indicate. They are basically then, the roads were rubble-ized, virgin aggregate, applied liquid bituminous emulsion and we have a large for lack of a better term, a road mulcher which is a large Roto tiller which is eight foot at the Highway Department. This would mix all the aggregate together and lay it out and it would be virtually a cold mix process. The product for $13.00 a ton Mulzer would be would already be mixed. All we would have to do is pick it up, lay it in place. It could be graded, then it could rolled into the geometric base we want to get for a road basically a center line high and 2% cross fall. Allowed to cure for a few days and you have basically an asphalt road base. The only cost I have not included in here is you will know that for either the eight inches of rock with four inches of asphalt or this nine inches of cold mix would be to either apply a one inch asphalt surface on at a later date or at a minimum, a chip and seal surface to seal in the surface for either base asphalt product. So with those cost being equal, this becomes a cost alternative issue where if you are building a new road, you can lay this down five to six inches thick or thicker use it as I suggest here as a nine inch full depth which would require no rock aggregate base. As you know, we have one or two roadways we are interested in reestablishing in that nature that this could be used as an alternative.

Carl Conner: Steve it looks like based upon these numbers you put together, if we would use this as a replacement material, we would save approximately $23,000, correct? Also, one of the questions I had and I think you have already answered this, is that we are not going to be required to invest any money up front in this product and it is going to be stored free for us and we only pay for it when we actually use it, is that correct?

Steve Sherwood: That is correct.

Carl Conner: So there is not any up front money in an inventory where it is going to be setting?

Steve Sherwood: It will be stored by Mulzer and basically stock piled to use at our discretion. Basically they are just asking for a commitment from us, are we willing to use this? I said give me a time period. They said within about two years. I said I would approach the Commissioners with that information.

Carl Conner: Vern do you have any input in regards to this issue?

Vern Bulcher: No I don’t.

Steve Sherwood: This basically came up late Friday, I had lunch with this gentleman on Monday before I left town, I was at West Lafayette for another advisory board meeting. I just got back, this was waiting for me on my email, I put it together to get it in your hands this afternoon. So I apologize for the tardiness or lateness of this, but I appreciate you at least getting this before you and your attention, because I know they would like to have at least some type of commitment yet this week.

Don Williams: What are you talking about, the area of longevity once this surface has been put down?

Steve Sherwood: The nine inches applied as I described, you are looking at a cold mix base, as I said we have road for 1981, 1982 that are still, some are better roadways. With little or no maintenance. In some instances we put a one inch surface on those immediately and they have lasted twenty plus years.

Carl Conner: And we don’t have any environmental issues?

Steve Sherwood: IDEM will allow this to happen if it is done in this process. So I would say no, as it has gone through strict IDEM analysis to make this part happen. The other choices Alcoa would have to landfill this product instead of throwing away twenty thousand tons of aggregate. This came up as an alternative solution to help them save space in their landfill and provide a product that potentially we can use at a cost savings.

Don Williams: And have a better road for less.

Carl Conner: Phil do you have any comments or questions?

Phil Baxter: Put it down and grade it, roll it?

Steve Sherwood: If we put down nine inches thick we do it two different lifts but yes, we would be able to blade it out, and roll it, come back when that firms up and put the next course on top.

Phil Baxter: So our own employees could do that?

Steve Sherwood: We could do that. It is possible that the last course we could hire a paving machine to lay it through too, if we so desire.

Carl Conner: But that is not necessary to incur that cost?

Steve Sherwood: not necessary, as we have done it in the previous process as I described when we did the distress roads.

Don Williams: To seal that, would you use a single chip and seal or a double?

Steve Sherwood: A single chip and seal is sufficient. We could also use what is called a sand seal. But I would probably prefer a chip and seal with number eleven or number twelve chip. It would mesh better with the base aggregate.

Carl Conner: Any other comments or questions by the Board? Hearing none, what is the will of the Board? Would they like to make a commitment or would they prefer to pass?

Don Williams: As far as I am concerned, I think it is almost a no brainer, because we are getting basically asphalt for $4.00 more a ton than it cost us for rock.

MOTION: Don Williams made the motion to give our consent to do this.

SECOND: Phil Baxter

VOTE: 3 Ayes 0 Nays

Steve Sherwood: Thank you gentlemen, that is all I have before you this evening.

County Highway

Carl Conner: Vern, you didn’t have anything?

Vern Bulcher: No, I didn’t.

County Disposal Center

Alan Ahrens: Foreman of the Warrick County Disposal. What I have for you gentlemen this evening is a clean up proposal. We propose that a rate be established of $135.00 a load for mulch to be delivered by the landfill employees to a customer. The size of the roll off container will be thirty yards of material would be delivered only within Warrick County. The reason for this is, we had a request by the golf course at Quail Ridge for us to bring them a load of mulch. And they said one was delivered to them last year for a fee of $100.00. On investigation, we found that this was true. But we could not find where there was any rate set by the County Commissioners for this. That is the reason I am before you here this evening to see if you would be willing to do this.

Carl Conner: We don’t have a rate in the ordinance?

Alan Ahrens: Not for that size.

Don Williams: Where did you come up with the $135.00?

Alan Ahrens: It was basically, I talked with our drivers we have and also in comparison to what Roy charges for hauling trash. Normally, it is $125.00 a load is what BFI charges. And then the mulch would almost be free. So it is a very good rate for the customer if they would want it in that capacity.

Don Williams: What do we sell our mulch for?

Alan Ahrens: It is $5.00 a pickup load right now. That is the only price that we have on mulch. Just on the pickup load.

Steve Sherwood: How large a load was the $100.00 in question that they did last year?

Alan Ahrens: I think it was a 40 yard roll off. But we couldn’t determine that for sure. It was a little bigger load than what I am asking for. Two reasons why, it will be easier to haul 30 yard, and we have containers that are in good shape to haul the 30 yard. Basically they belong to the Solid Waste District.

Don Williams: Will the mulch be delivered in a 30 yard container and then dumped. The container would not stay?

Alan Ahrens: No, no. It would just be a delivery and that is it.

Carl Conner: I guess my only question would be, since it is not included in our ordinance that has the schedule of fees, if we do approve this should this line item be included in there, Charlie? It would be reference point in the future if we have all the other ones in there.

Charles Martin: Yes. A simple matter like, we probably ought to put that into the ordinance. If we can do it simpler in another way that would be fine too.

Carl Conner: I was just thinking we have everything else in there.

Charles Martin: Let’s put it all in there and that we would have it in one place.

Charles Martin: Any other questions? What is the will of the Board?

MOTION: PHIL Baxter made the motion to approve the request for $135.00 per load of mulch, 30 yards.

SECOND: Don Williams

VOTE: 3 Ayes 0 Nays

Carl Conner: I would like to see it included Roger, if you could just change that and put a line item in there and in the future we will have a reference.

Charles Martin: We already, if I may ask, do we already have that $5.00 per pickup load?

Alan Ahrens: Yes, it is in there. Thank you.

County Sheriff

Carl Conner: We have already covered the charging of police photographs. Mr. Blake would you like to come forward.

SIGN IN SHEET:

Ted Blake: 8011 Outer Lincoln Avenue in Newburgh. I have two or three little questions things, maybe can be answered or looked at or something of this nature. Along Outer Lincoln Avenue, in front of our property, 8055 and 8011, the County came along and did some ditch work there a couple of years ago. We have had some cave offs in there because the shoulder isn’t but about that wide, I have got to the point where I don’t mow it, the boy with the tractor with a bush hog hits it every now and then. But there is a cave off in there and it is a liability to the County. Looks to me like, we had a kid get off in the ditch there when the ice and snow was on, and he went across that spot that they had back filled once before. Since the change in the freezing and thawing it is going on down again in that area. I just wondered, I knew at one time they were doing some surveying along Outer Lincoln Avenue, what that project where that stands, if there is any idea of doing anything along through there or what point they are at on that.

Carl Conner: I guess the first issue, I would ask Vern to have Jack go out and look at that. We did some work down there at the intersection, we did some rip rapping.

Ted Blake: He was along there a year or two ago when they took that little scoop bucket and made it there where we couldn’t mow it or anything through there. But it was a situation where right on the edge of the road, it is undermined underneath the road. The water comes out of that hill and runs along the water line, Chandler Water Line, that is on that side of the road, instead of staying up in the ditch. Even down in front of my house there are crawdad holes and everything else where it has rooted down through there and could be a bad situation. A few years the school bus ran off right there in front of my house. Had kids on it and it was laid over like it was ready to fall over in the yard.

Steve Sherwood: Is the cave off near your house now or your Dad’s?

Ted Blake: Yes it is still up on the hill. Just down from his house is where it is.

Carl Conner: Do you mind taking care of that Vern?

Ted Blake: They can come to my house and I am generally around there and I can show them exactly where it is. If Jack gets out there, he will probably remember where it is. It is something, it was kind of like a temporary type fix thing that we were doing there I think, because we thought something was going to go on Outer Lincoln Avenue anyway. There were discussions at one time trying to do some widening, cut the hills down and staying within the right-of-way we had.

Carl Conner: In regards to the second question, that is related to that, yes, we hare having survey work done out there, but I’ll ask Steve to give you the specifics.

Steve Sherwood: Yes, Lincoln Avenue is revived and moving again. We are looking at approximately 2005, 2006 project for Lincoln Avenue.

Ted Blake: We are trying to keep abreast of what is going on. Another one of the other two things I have here, I came up with another one when we went through the meeting. On the trash fees and stuff like that, every time a trash fee goes up, along Lincoln Avenue the ditches fill up more with bags and stuff like that. I have picked them up out of the ditches along through there myself and just put it in with my normal stuff I take on off. Anytime we can keep those fees to a minimum, I realize that we are in dire straights and stuff like that, but these people that are living in these places are over extended already. Instead of being neighborly they would just as soon chuck it along side the road. Pieces of cars and everything else laying up and down Lincoln Avenue. Bumper covers and everything else on toward Evansville. Anyway, I’ll try and my father also did too, we always tried to keep that stuff picked up along the road. There is one fellow that throws out a pack of cigarettes everyday, same spot. I know you can’t do anything about that, but the trash bags that we have picked up over the years, even here recently, personal pride is something that is hard to come by. I guess people don’t have much of it. Then my other little item, that was just for your information, is I got your thing on Framewood Subdivision back there and I appreciate getting the information, continue getting that kind of stuff. Hopefully those people will see that this is a very reasonable idea that has been come up with, price wise and stuff like that. I don’t know what kind of deal you can work out with them but for the Blake’s part of it, we will continue to stay with what we have talked about doing, is letting equipment come in on our property to keep from tearing up those yards over there if it is possible. To work with you is what we want to do because we would love to have that remedied back there because of the situation you just can’t use the field at all. Can’t hardly mow it now.

Carl Conner: Would you do me a favor though, and put your comments down on that questionnaire and give them to Roger tonight or send it back in that self address postage paid envelope, because we are trying to tabulate all those and then April 30^th, we will address those issues that are being raised.

Ted Blake: I know that there are a lot of different opinions back there and there is a lot of head strong type people that have their ideas and stuff like that back there, but if they can get that taken there in that ten foot easement right-of-way that is allowed int hat subdivision there, they would benefit so much from that. The people themselves, even if you ask them to invest money in this situation, they ought to realize that any time you invest in something that you personally own yourself, especially a water problem, if you can remedy that situation, all you are going to do is reap benefits on the other end of it. Thank you again for you time.

Carl Conner: Thank you and if you will send that in we will appreciate it. Anyone else in the audience would like to address the Board in regards to any issues?

COMMISSIONERS ITEMS FOR DISCUSSION:

Carl Conner: Phil do you have any business to bring before the Board?

Commissioner Baxter: no.

Carl Conner: Do you have anything to bring before the Board?

Commissioner Williams: Yes, I would like to request permission from the Board to approach EDAC concerning funds for materials for the widening of Bell Road for the 540 feet that is adjacent to the stretch that INDOT is putting in. Right now we have not approved any work being done there other than work to the right-of-way to the East. I am not prepared to go forward with it until we have some form of funding and I would like to simply approach EDAC concerning that. Since it is a development area.

Carl Conner: Is my understanding correct Don, that is just for materials and you would expect the County to pay for the labor to do that road?

Don Williams: Not necessarily. That would have to be worked out. There is a chance that we could form a partnership with the developer, the commercial area there and he may even do a lot of the work.

Carl Conner: But that is not something on going?

Don Williams: Not yet. I don’t think there is any need to goto that step until we see if we have some funding for materials.

Carl Conner: Any comments or questions from the Board? Hearing none, what is the will of the Board?

MOTION: Don Williams made the motion that he be allowed to discuss funding of materials for that stretch of road

Carl Conner: We have a motion on the floor for Don to approach I would assume EDAC, in regards to funding of materials only for about 600 foot of major construction.

Don Williams: That is a little less.

Carl Conner: From Lloyd Expressway going North on Bell Road, I assume up to the entrance of Kenny Ubelhors’ commercial development that is to the East.

Don Williams: Actually it is a little bit North of that. It is 540 feet

Steve Sherwood: A little under 600 feet but it predominately starts about 500 to 600 feet North of 66 and we go that distance North of there.

Don Williams: And to me I don’t’ know if we can get this done before INDOT does 66 but to me with the commercial aspect of it, I don’t guess I need to discuss any further what I would like to see.

Steve Sherwood: The intent of the beginning part, what he is describing is the Northern limits that INDOT will go to when they do their portion of the 66 improvements. So we won’t be stepping over each others bounds, they are going to match up at that point.

Carl Conner: Steve do we know the time frame that INDOT will start and complete that construction?

Steve Sherwood: INDOT is on a letting for yet this month. It was tabled last month, and re-bid to go this month for that portion of Lloyd.

Carl Conner: So if they let it go next month, what are we looking at? Six months, a year, two years?

Steve Sherwood: The contract will be closer to two years but I have heard that they will work the North side of 66 and have ambitions yet of having concrete laid on the North side for the West bound lanes yet this year.

Carl Conner: Have a motion on the floor do I have a second?

SECOND: Phil Baxter

VOTE: 2 Ayes 1 Nay (Carl Conner)

Don Williams: I have nothing else.

Commissioner Conner: I have nothing to bring before the Board. Do I have a motion to adjourn?

MOTION: Phil Baxter made the motion to adjourn.

SECOND: Don Williams

VOTE: 3 Ayes 0 Nays

WARRICK COUNTY COMMISSIONERS

______________________________________

CARL CONNER, PRESIDENT

ATTEST:

______________________________________

____________________________________________ DON WILLIAMS, VICE PRESIDENT

RICHARD KIXMILLER, AUDITOR

WARRICK COUNTY, IN ______________________________________

PHIL BAXTER, MEMBER