FEBRUARY 27, 2002

3:00 P.M.





MEMBERS PRESENT:                       Don Williams, President; Carl Conner, Vice-

                                                            President; Jack Pike, Secretary; Don Ashley,

                                                            Attorney for Board; Karan Hargrave-Barnhill,

                                                            Surveyor and Rod Madden, Deputy Surveyor.



ALSO PRESENT:                               Ralph W. Blake and Kenny Ubelhor




President Williams brought the meeting to order.

The first order of business was the approval of minutes from February 13, 2002.

Commissioner Pike made motion to approve the minutes of February 13, 2002 2nd by Commissioner Conner. Motion carried 3-0.





Surveyor, Karan Barnhill stated that 4 quotes have been received.

They were passed to Don Ashley for opening.


Mr. Ashley stated that the first quote is from Ray Stradtner Excavating, Inc., to remove silt from the bottom of the ditch, debris to be hauled out or buried, dirt to be spread, excavate silt trap and line with riprap. Total quote $18,500.00


The next quote that Mr. Ashley opened was from Warrick Excavating for Ditch work and 20 tons of riprap in the amount of $7,200.00.


The third quote was a quote submitted by Jerry Aigner Construction, Inc., for Howard Ditch in the amount of $5,950.00


The last one was from Ruhe Drainage & Excavation from Ferdinand for Howard Ditch in the amount of $9,625.00.


Commissioner Conner stated that Ray Stradtner is quoting very high and the other three are within reason of each other.


Commissioner Pike asked if the contractors received the same specifications and met together?


President Williams asked about Stradtner’s quote that stated removing debris? There shouldn’t be any debris since the Board had Bigge Construction out there grinding the trees down.


Rod stated that Mr. Bigge did not do this portion of the ditch and there is one Catalpa Tree that has fallen into the ditch.


President Williams also asked if Warrick Excavating’s quote included riprap and wondered if this was included in all of the quotes that we received?


This was answered yes.


Commissioner Pike asked if this was written and given to all contractors or was this by word of mouth?


Karan answered that each contractor gets copy of the specifications with plans attached to them.


Rod Madden, Deputy Surveyor stated that he thought he had given each Board member a copy of the specifications.


President Williams stated that he had received a copy of the specs but he did not remember the riprap.


Commissioner Conner stated that Aigner Construction has done work for us before that was satisfactory.


Commissioner Pike stated that Mr. Aigner has had problems with arguments than any of the other contractors.


President Williams stated that was primarily just the one ditch in Chandler.


Karan stated that she thought that it was a lack of communication between everyone involved. She also added that the specifications that are made now are more detailed and the language leaves out a lot of gray areas. We also do pre-bid meetings with all of the contractors before they turn in their quotes to make sure they understand what is needed.


Commissioner Conner agreed with the specifications being very detailed so that there would be no room for discussion.


Rod added that he also give notice to the landowners before the plans are sent out to the contractors so that they will know what to expect.


Commissioner Conner made a motion to award the contract to Aigner Construction for the amount of $5,950.00, 2nd by Commissioner Pike. Motion carried 3-0.





Karan reported that this is the portion of Sprengel Ditch that runs alongside Rabbit Run that Kenny Ubelhor was in charge of getting silt dipped out and the project has been finished. Karan added that now the other side has to be finished as it is holding water because it doesn’t drain under the highway going out. She stated that it would be a future job. Karan also had pictures of the finished job to show the Board. The Board stated that it was a job well done.


Commissioner Pike stated that Mr. Ubelhor was supposed to clean it out and take the brush out himself for getting permission to cross the legal drain. But it ended up that the Drainage Board paid Bigge to do the brush grinding. He also asked if the pipe had been put in yet?


Karan answered that she did not think it had.


President Williams asked about the other side of the ditch and when could it be done?


Karan stated at this time there are a lot of projects in front of it and it is not causing any problems. She added that if there were any complaints that they would consider working on it sooner.




Karan stated that since the March 27th meeting is scheduled at the same time as Road School, she suggested canceling the meeting and she also stated that it would work out because of the three meetings this month and there isn’t enough in the budget for extra meetings.


Commissioner Pike made motion to cancel the March 27th meeting, 2nd by Commissioner Conner. Motion carried 3-0.





Karan stated she has been working on amending the subdivision ordinance to require dollar amounts on the retention basins and all the structures that go with it so that the Board can have some type of surety to insure that the basins are built according to plans like the streets, sidewalks and storm sewers. She added that at this time there is no money held out for the retention basins, so it is left to the engineer and subdivide to put it in with no surety to the County that it will be done according to plan. She has drafted ordinances and she wants to get with APC Director Sherri Phillips to go through them. She gave each Board member a copy of the ordinances she has drafted and will try to bring it back to the first meeting in March.


President Williams commented that there were a lot of them.


Karan explained that she had to do an ordinance to define a retention and detention facility and then she had to do one where a dollar amount has to be submitted, then one for the inspection ordinance by their engineer and a certification. She explained that she is basically handling it like they do the streets, so it came up to be five different ordinances.


President Williams asked Board members if there was any other business?


Commissioner Conner asked Karan if she had met with any of the landowners in the Tanglewood Subdivision or if she had found out if there was a Homeowners Association. He stated that he just wanted a status report as to where we are on this.


Karan answered that she had not yet had an opportunity to look up and see if there is a Homeowners Association, she stated that she is going to try and get to it next week.


Commissioner Conner wanted to know if Karan could have a status report by next meeting?


Karan stated she would and asked if Commissioner Conner wanted to be involved when she meets with the landowners?


Commissioner Conner answered that wasn’t necessary, he just feels like they have some real issues that were completely separate from the new development that is going in and it was put in the form of a motion that Karan should follow up on this.


Karan stated she would work on the issue this week.




President Williams asked about the door logo’s that went on the Surveyors Truck, does the County charge everyone for this service?


Commissioner Pike stated that he did not know if that was the practice or not.


President Williams stated that he would like to table the claim to Signs Now until he can talk to Brian Burdette and see if all the other departments had to pay for their own logos.


Commissioner Pike asked what the material was for from IMI?


President Williams answered that it was concrete.


Karan answered that Rod designed a structure to put in a ditch that we are going to try on Gardner-Webb because it runs so fast and eats out the bottom of the ditch. She explained that they are hoping this structure will slow the water down and if it does work we may use it elsewhere, so that statement is for the material for the structure that is being put to the test in that particular ditch. She added that when it is finished she would like the Board to see it and if it doesn’t work then we haven’t put a lot of money into it.


President Williams stated that if it works then he thinks that $115.00 is a good investment.


Commissioner Pike made a motion to pay claims with the exception of the claim to Signs Now, which will be tabled to see if the Highway Department should not pick that up. The motion was 2nd by Commissioner Conner, motion carried 3-0.


Commissioner Conner made a motion to recess, 2nd by President Williams. Motion carried 3-0.