May 8, 2002
MEMBERS PRESENT: Don Williams, President; Carl Conner, Vice-President; Jack Pike, Secretary; Don Ashley, Attorney for Board; Rod Madden, Deputy Surveyor; Stephanie Fuchs, Auto Cad Tech; Deanna Frazier, Acting Secretary.
ALSO PRESENT: Bill Bivins, Sherri Phillips, Mark Barton.
The first order of business was the approval of minutes from April 24, 2002, which will be looked at on May 22, 2002.
Commissioner Don Williams stated the open quote items on the agenda Powers Ditch and Sprengel Ditch are not due until May 22, 2002. Commissioner Williams further stated Robinson Ditch North was not listed on the agenda.
ROBINSON DITCH NORTH:
Don Ashley, Attorney, opened quotes for Robinson Ditch North at this time.
Attorney Ashley stated the quotation for Robinson Ditch North submitted by Jerry Aigner Construction is for a total of $65,000.
Attorney Ashley stated the quotation for Robinson Ditch North submitted by Ruhe Drainage and Excavating is for a total of $70,950.
Commissioner Williams asked if there were any questions or a motion.
Commissioner Conner asked Rod Madden, Deputy Surveyor, if
there would be any reason why the Drainage Board should not take the lowest bid
from Jerry Aigner Construction.
Rod Madden stated there was no reason not to accept the bid submitted by Jerry Aigner Construction.
Rod stated Robinson Ditch had been presented to the Drainage Board for approval during the April 24, 2002 meeting. Rod further stated both quotes were above what is acceptable for quotes therefore they are breaking the projects in half because the projects are worth doing and inline with the basic cost.
Commissioner Williams asked for any other questions.
Commissioner Conner moved to accept the bid of $65,000 from Jerry Aigner Construction for the Robinson Ditch project. Motion 2nd by Commissioner Williams. Motion carried, 2-1.
HOWARD WILLIAMS – CONTRACT WITH BERNARDIN LOCHMUELLER & ASSOCIATES:
Rod Madden stated this contract has been submitted and needs the signatures of the Drainage Board to be put into effect. Rod further stated he has the signed copies for review by the Drainage Board.
Commissioner Williams asked if the Drainage Board has had a chance to read over the contract.
Commissioner Conner stated he has read over the contract several times and looks as if the contract is in order and standard.
Commissioner Williams stated Attorney Ashley had received a copy of the contract just before the meeting. Commissioner Williams further stated he would like some time for Attorney Ashley to look over this contract before any decisions are made.
Commissioner Williams moved to table the contract until the May 22, 2002 meeting in order to give Attorney Ashley time to review the contract. Motion 2nd by Commissioner Conner. Motion carried, 3-0.
SUMMIT POINTE “E” – CONTINUED FROM LAST MEETING:
Rod Madden stated there has been no corrected plans submitted to the Surveyors Office and he would like to continue Summit Pointe “E” to the May 22, 2002 meeting.
Commissioner Williams asked if there was a motion to table.
Commissioner Pike moved to table Summit Pointe “E” until the May 22, 2002 meeting. Motion 2nd by Commissioner Conner. Motion carried, 3-0.
JOHNS – TITZER SUBDIVISION:
Rod Madden stated the following four subdivisions Johns – Titzer, Arnolds, Lake Haven, and Adams Creek are all over 2 ½ acre lots and similar. Rod further stated Karan Hargrave-Barnhill had looked at the plans and recommends approval for all of the subdivisions without need for drainage plans.
Bill Bivins, Engineer, stated all the lots are large in the Johns – Titzer Subdivision. Bill Bivins further stated this property was part of Florence Titzers Estate that was sold at an auction so in order to build sites they had to do a subdivision.
Commissioner Williams asked for any questions from the Drainage Board or from the public.
Commissioner Conner moved to accept the plans as presented for the Johns – Titzer Subdivision. Motion 2nd by Commissioner Pike. Motion carried, 3-0.
Commissioner Williams asked if anyone present representing
Sherri Phillips stated she thought this project was previously approved.
Commissioner Pike stated there were no improvements to the road and he could not remember if there were any drainage approvals.
Commissioner Williams asked for a motion.
Commissioner Conner moved to accept the plans as submitted for the Arnolds Subdivision. Motion 2nd by Commissioner Pike. Motion carried, 3-0.
LAKE HAVEN REPLAT LOT # 9:
Rod Madden stated Karan Hargrave-Barnhill, Surveyor, recommends approval of the drainage without the need for a plan.
Mark Barton, Bernardin Lochmueller & Associates representing the property owners Rig Moore and John Beules stated they are just taking an existing lot and splitting it into two lots and the drainage will go into the lake.
Commissioner Conner moved to approve the Lake Haven Replat without drainage as submitted. Motion 2nd by Commissioner Pike. Motion carried, 3-0.
ADAMS CREEK SUBDIVISION:
Bill Bivins stated this project has been turned in once before, however has been on hold because the county had not accepted the Edwards Road and Hewins Road at that time. Mr. Bivins further stated Mrs. Edwards has passed away and the current owners are now asking for this project.
Commissioner Williams stated the lots are all large and would like to know if the lots will be draining into the lakes.
Mr. Bivins stated that the lots would drain into the old pits.
Commissioner Pike moved to approve the Adams Creek Subdivision drainage plan. Motion 2nd by Commissioner Conner. Motion carried, 3-0.
SCALES LIPKNIGHT DITCH:
Commissioner Williams stated on the April 24, 2002 meeting this project was awarded to Ray Stradtner Excavating.
Commissioner Williams stated Ray Stradtner Excavating bid was significantly lower than all the other bids and Ray Stradtner has declined to accept. Commissioner Williams further stated DG Construction was the next lowest bidder.
Commissioner Pike moved to accept the bid submitted by DG Construction in the amount of $38,000. Motion 2nd by Commissioner Conner. Motion carried, 3-0.
Commissioner Williams stated there were no claims.
Commissioner Williams asked for a motion.
Commissioner Pike moved to recess. Motion 2nd by Commissioner Conner. Motion carried, 3-0.