JULY 9, 2003
MEMBERS PRESENT: Don Williams, President; Phil Baxter, Vice-
President; Don Ashley, Attorney for Board
and Rod Madden, Deputy Surveyor.
ALSO PRESENT: Kenneth Will and Jim Biggerstaff
(Mr. Will left before the meeting was brought to order.)
President Williams brought the meeting to order.
APPROVAL OF MINUTES:
Minutes were continued.
QUOTE OPENING: CYPRESS CREEK SLIPS:
President Williams passed the quotes to Mr. Ashley and stated there were 3 quotes. He then corrected himself as he remembered that the Board had asked for the bids to be separated as one for ˝ the footage and the other bid for the whole job.
Mr. Ashley proceeded to open the first envelope and it was from DG Construction for bid for Cypress Creek Slides West Bank only in the amount of $14,500.00.
The next envelope was from Bigge Excavating to repair slips on West Bank of Cypress Creek 3578 linear feet at $2.50 per foot and total quote is for $8,945.00. Also included in this envelope is a bid for the repair of both banks of Cypress Creek, 7145 linear feet at $2.50 per foot which extended the total bid for both banks is $17, 862.50.
The last envelope was from DG Construction bid for Cypress Creek slides on both sides and the total for both sides is $29,950.00.
President Williams thanked Mr. Ashley and asked Rod Madden, Deputy Surveyor if both these bidders were at the meeting and if they received the same information.
Rod answered they were both at the pre-bid meeting and given the same information.
President Williams asked for the will of the Board and then stated for a matter of explanation it has not yet been decided on whether we are going to do just the West bank or do both banks, that is why we asked for a quote on both. He added that at this time we would select a company and then decide at a later time if we are going to do one or both, he asked the Deputy Surveyor if that was correct?
Rod answered that for the price Mr. Bigge has offered at $2.50 per foot he recommended that the Board accept that offer and do the entire project, as this is a considerable savings on just the dirt work from the original bids. He also explained that the reason they did this is that in the beginning they were asking the contractors to dig the ditch and to lay down erosion control material as well as providing the material and the labor, so in addition to the $17,000.00 Karan had asked that the contractors bid on the dirt work only and we would utilize our summer help to install the erosion control blanket. He added that the cost of the erosion control blanket is in the neighborhood of $20,000.00, so even if we accept Mr. Bigge’s bid of $17,862.50 we will still have at least another $20,000.00 in material to do the entire project.
President Williams asked Rod if this would be decided at another meeting?
Rod answered that he understood that it should be decided upon today if possible and these bids are substantially lower than before, he added that the lowest bid was for approximately $57,000.00.
President Williams asked for any comment from the public? He then asked for the will of the Board?
Commissioner Baxter made a motion to accept Mr. Bigge’s bid for $17,862.50, 2nd by President Williams. Motion carries 2-0.
Commissioner Baxter asked if a motion was needed for the $20,000.00 at this time?
It was answered that it would be brought to a later meeting.
OAK GROVE SUBDIVISION #3:
President Williams stated this would be continued and asked for a motion?
Commissioner Baxter made a motion to continue Oak Grove Subdivision #3, 2nd by President Williams. Motion carried 2-0.
WARRICK PLACE REPLAT LOTS 3,4, & 5.
Rod stated he had a request from Capstone Engineering respectfully requesting that Warrick County not require any drainage improvements for this replat.
Mr. Biggerstaff stated this is just for the new radius on the street and Holweger Corporation is putting in all new curbs and gutters and the County is doing the center part.
President Williams asked for any comments and then asked for a motion?
Commissioner Baxter made a motion to approve the request for Warrick Place Replat of Lots 3, 4, & 5, 2nd by President Williams. Motion carried 2-0.
President Williams stated there was only one claim from Warrick Co-op for spray mixture, seed and spreader in the amount of $1,452.63, 2nd by Commissioner Baxter. Motion carried 2-0.
President Williams asked if there was any other business to come before the Board and asked each individual. There being none, he asked for a motion to adjourn.
Commissioner Baxter made a motion to adjourn, 2nd by President Williams. Motion carried 2-0.