SEPTEMBER 8, 2004
MEMBERS PRESENT:†††††††††††††††††††††††††††††††††† Phillip H. Baxter, President
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Carl Jay Conner, Vice-President
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Don Williams, Secretary
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Karan Barnhill, Surveyor
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Don Ashley, Attorney for the Board
ALSO PRESENT:†††††††††††††††††††††††††††††††††††††††††† Steve Hahn, John Pickens, Deric Brookman,
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Brent Harris and Doug Bonner.
President Baxter brought the meeting of September 8, 2004 to order.
APPROVAL OF MINUTES:
President Baxter asked if everyone had a chance to read the minutes and asked if there were any questions? There were none.
Commissioner Williams made a motion to approve the minutes of August 25, 2004, 2nd by Commissioner Conner. Motion carried 3-0.
WILLOW POND DITCH: QUOTE OPENING:
Karan explained that she had sent the specs out to only four contractors and she did not receive any quotes back so she would like permission to send the specs to everybody on the list to see if there would be any interest. She added that this just basically needs some dirt and topsoil hauled in and also some grass seed placed in the areas where we excavated.
Commissioner Conner asked how many contractors are on the list?
Karan answered there are probably about 12 or 13.
DRAINAGE PLAN APPROVAL:
BLACKBERRY HILL SUBDIVISION:
Karan stated that the Developing Engineer and the owner are present. She explained that this is a residential development that is located on Frame Road just North of Lincoln Avenue and consists of 6 residential lots and also a new road with an existing lake that all lots will drain to in a sheet flow condition through an existing pipe and then into the existing lake. She also explained that the developer has given her drainage calculations that show the capacity as well as the elevation that is needed to make sure that the lake is maintained as a retention basin and she recommends approval as it meets all requirements.
Commissioner Williams asked if there was any kind of provision for the maintenance of the lake area.
Karan answered that as always that is left up to the Homeowners Association to do that and there is also a place on the plat that says that Warrick County is not responsible and the basin will be taken care of in the restrictive covenants as is in all developments.
Steve Hahn the Engineer stated that he did not have anything to add but that he would answer any questions the Board had.
President Baxter asked for any remonstrators for this subdivision? There were none.
Commissioner Conner made a motion to approve the drainage plans for Blackberry Hill Subdivision as presented, 2nd by Commissioner Williams. Motion carried 3-0.
President Baxter stated the claims amounted to $1,129.50.
Commissioner Williams made a motion to approve the claims in the amount of $1,129.50, 2nd by Commissioner Conner. Motion carried 3-0.
MARATHON-ASHLAND HOLD HARMLESS:
Mr. Brent Harris with Marathon-Ashland Petroleum (MAPL) introduced himself, he explained that his company had over-nighted an agreement between them and Warrick County Drainage Board.
Karan explained they are with the State Highway project for State Road 66 widening and they are having to relocate a line and in doing so it is going to be crossing the Cypress Creek right-of-entry.
Mr. Harris stated that they are already crossing it they are just having to move it 50-feet for the widening of S.R. 66.
Commissioner Williams asked if they were going to be under the water line?
Mr. Harris stated they were just crossing Cypress Creek and that they have a 24-inch crude oil line that crosses under Cypress Creek and with the widening of S.R. 66 the State is asking the pipeline to shift the line 50-foot North.
Commissioner Williams asked how far under the creek would the line be going?
Mr. Harris answered 4-feet but they are going to try and go 6-feet deep as they had done† previously but did not have an agreement executed with the Warrick County Drainage Board and in executing that agreement MAPL has asked us to place the pipe deeper so that it will not be affected by any deepening of the creek.
Commissioner Williams asked if they put any type of protective covering over the pipe?
Mr. Harris answered no, as there will be a warning tape above the pipeline but no concrete encasing.
It was asked if everything was in order.
Mr. Ashley stated that he had read it.
Karan stated there had been a few problems getting it taken care of as Marathon was having a hard time wanting to execute the agreement because they did not want to move the line, INDOT is making them move the pipeline, so MAPL wanted INDOT to enter into the agreement, but INDOT would not agree. She explained that the agreement between Warrick County and MAPL does have the same language as the others do.
Commissioner Conner asked Mr. Ashley what his opinion of the agreement is?
Mr. Ashley answered that this agreement conforms to what the Drainage Board requires for encroachments.
Commissioner Conner asked Mr. Ashley then that he did not see any problem with the agreement?
Mr. Ashley answered that he didnít with this one, but there was serious problems with the first one that was submitted.
Commissioner Conner made a motion to approve the contract as submitted and recommended by the Boardís Attorney, Commissioner Williams 2nd the agreement with MAPL, LLC. Motion carried 3-0.
President Baxter asked if there was any other business to come before this Board? There being none he asked for a motion to adjourn.
Commissioner Conner made a motion to adjourn, 2nd by Commissioner Williams. Motion carried 3-0.