MINUTES

DRAINAGE BOARD MEETING

REGULAR SESSION

DECEMBER 8, 2004

3:00 P.M.

 

 

MEMBERS PRESENT:                                               Phillip H. Baxter, President

                                                                                    Carl Conner, Vice President

                                                                                    Don Williams, Secretary

                                                                                    Karan Barnhill, Surveyor

                                                                                    Rod Madden, Deputy Surveyor

                                                                                    Don Ashley, Attorney for Board

 

 

ALSO PRESENT:                                                       Cheryl Embry, Recording Secretary

                                                                                    Jim Morley, Jr.,

 

 

President Baxter brought the meeting of December 8, 2004 to order.

 

APPROVAL OF MINUTES:

 

President Baxter stated the first order of business is the approval of minutes from October 27, 2004 and November 10, 2004 and asked the Board how they would like to take them?

 

Commissioner Williams suggested they take the minutes together and made a motion to approve the minutes from October 27 and November 10, 2004, 2nd by Commissioner Conner. Motion carried 3-0.

 

DRAINAGE PLAN APPROVAL:

 

STONECREEK SUBDIVISION-AMENDED DRAINAGE PLANS:

 

Karan stated that the basin that was originally approved on Lot #8 has been modified as they have changed pipe locations and deepened the pond, but the holding capacity is the same and there is also new drainage structures coming in off the street. She added that this was done in conjunction with some ditching that was being done through the Conservation property. She stated this should also alleviate some of the problems in that area and she recommends approval of the amendment.

 

President Baxter asked if there was anyone present to represent the subdivision?

 

Karan answered that Jim Biggerstaff was supposed to be here as they have a letter of credit that is going to expire and she is wondering if the Board can act on this without having any representation, but she is not sure there will be a meeting on the 22 of December.

 

President Baxter asked if there was anyone in the audience to speak against the subdivision?

 

President Baxter asked Mr. Ashley if they could go ahead and act on this?

 

Mr. Ashley answered that if the Board has any question it should be continued but if there are no questions he sees no problems with the Board acting on this matter.

 

Commissioner Conner stated he did not see any problem with the subdivision and the amended plans and made a motion to approve the amended plans for Stonecreek Subdivision, 2nd by Commissioner Williams. Motion carried 3-0.

 

VENETIAN WAY SUBDIVISION:

 

Karan stated that this is a commercial development located on the corner of SR 66 and Epworth across from Colonial Hills and Gateway Center. She added that the development consists of 18 lots which are commercial lots and have created a wet retention basin on the West property line and most of the development as well as some of the offsite drainage comes into the basin. She stated that they are allowing some of the area on the East side along Epworth Road to go into the existing ditch, which she had no problem with as they are catching some of the offsite drainage and bringing it into the basin. She stated that it does meet all of the requirements and she recommends approval.

 

Commissioner Conner asked about the existing ditch in the East and he assumes that when the road improvements are made that will no longer be an open ditch.

 

Mr. Morley stated that the road plans that he saw in the County Engineers Office shows that there will be ditches along both sides of Epworth Road and so what they did was install the ditch for the County to where it will be when the road is improved.

 

President Baxter asked if there was anyone in the audience to speak against the subdivision?

 

Mr. Robert Adams who is the adjoining property owner on the West side and he asked about the berm to be constructed and where the base would be located?

 

Mr. Morley answered that there is no berm along his side but there will be a lake on Mr. Adams side of the property and that all of the lake sits on the adjoining property.

 

Mr. Adams asked Mr. Morley how much space was between the catch basin and his property line?

 

Mr. Morley answered that it varies, but they made sure that they stayed away so that when the excavation takes place it would all be on the development property. He added that the slope is at a 3:1 slope so there shouldn’t be any erosion.

 

Mr. Adams also asked if this would grow up in weeds and saplings or will the people who own it, maintain it?

 

Mr. Morley stated that each lot owner will maintain his property.

 

Commissioner Williams stated that this should be taken care of in the covenant.

 

Mr. Morley answered that it will and this will be easy to be maintained.

 

Commissioner Conner made a motion to approve the Venetian Way Subdivision drainage plan as submitted, 2nd by Commissioner Williams. Motion carried 3-0.

 

3 LAKES ESTATES PHASE II:

 

Karan stated that this development is requesting that no drainage be required as there are only going to be 2 additional lots off of the existing development and it all drains to an existing lake.

 

Sherri Phillips from the Area Plan Commissioner came to the podium and stated that they have requested to be continued until January 12, 2005 as they could not get all lot owners to sign off.

 

Commissioner Conner moved to table until January 12, 2005 meeting, 2nd by Commissioner Williams. Motion carried 3-0.

 

VENETIAN WAY-HOWARD DITCH:

 

Karan explained that Mr. Morley stated that the sewer lines will have to cross Howard Ditch at ITT Institute and they will be 10-feet below the flow line, so in order to keep this from being delayed until January 2005 he has called Newburgh Town Council and they have agreed to sign a Hold Harmless if the Board would be willing to approve the Hold Harmless contingent upon getting it approved by the Town of Newburgh?

 

Commissioner Williams stated he would not.

 

Karan stated they would be 10-feet below the flow line so it would never interfere with the ditch.

 

Mr. Morley explained exactly where the pipes would be by the lift station, run along Stahl Road to the corner to Epworth Road. He added that they are also talking about boring it so that then it would also be encased in a 24-inch steel casing.

 

Commissioner Conner made a motion to approve the Hold Harmless contingent upon the Hold Harmless being signed by the Town of Newburgh, 2nd by Commissioner Williams. Motion carried 3-0.

 

There being no other business Commissioner Williams made a motion to adjourn, 2nd by Commissioner Conner. Motion carried 3-0.